Site - Settings Email Lists

Overview

The Email Lists page allows you to create and manage distribution lists for your organization. These lists are used in deployed applications to send email notifications to a group of recipients when a new submission is received. Multiple lists can be created and assigned to different applications based on your notification needs.

Creating a New List

To create a new email list enter a name for the list in the List Name field and click Add. The list name should be descriptive enough to identify its purpose, for example Room Reservation Notifications or IT Department Alerts.

Once created the list will appear in the available lists and you can begin adding email addresses to it.

Adding Email Addresses

To add an email address to a list select the list from the dropdown and enter the email address in the Add Email field and click Add. The email address will be immediately added to the list and will receive notifications for any application that has this list selected in its settings.

There is no limit to the number of email addresses that can be added to a single list.

Editing an Email Address

To edit an existing email address in a list locate the address in the list and click the Edit button next to it. Update the email address and click Save to apply the change. The updated address will be used for all future notifications sent to this list.

Removing an Email Address

To remove an email address from a list locate the address and click the Remove button next to it. The address will be immediately removed from the list and will no longer receive notifications. This does not affect any previously sent notifications.

Managing Lists Across Applications

Email lists are organization wide and can be assigned to multiple applications at the same time. When a list is updated by adding or removing email addresses the changes apply immediately to all applications that have that list selected.

To assign an email list to an application navigate to the application's Settings page from the administration panel and select the desired lists under the Email Distribution List setting.

Notes

• Email lists must be created before they can be assigned to an application during deployment or from the application settings page
• Removing an email address from a list will not affect submissions that have already been sent — only future notifications are impacted
• If an email list is deleted any applications that had it selected will no longer send notifications to those recipients — review your application settings after removing a list